Post by Eileen Welch on Aug 25, 2017 22:04:38 GMT -7
Sam,
During the Registration Committee meeting today, some questions were raised that we believe you can help to clarify.
1. When will early registration & ticket sales begin? Once the website is up, probably about 9/15/17? Or at the 10/21/17 Board meeting?
2. The publicity committee was planning on sending out an email blast (Save the Date) once the website is up. This would be done via Eventbrite since that would allow people to join a conference mailing list. Having a mailing list of interested parties would help with future emailings, sending out news about the conference. Can the Publicity Committee do this if early registration does not start until 10/21/17?
3. The update states that tickets sold on Eventbrite will have the ticket & processing fees added to them. For example, the $150 ticket has an $8.49 fee. We would like to round the fee up to the next dollar. So, the $150 ticket would be $159. Is that acceptable?
4. We need a process for handling the discounted tickets, $75, for anyone working at the Conference who needs a price break. Mary suggested that we need a list of those individuals who will get this discount. For Eventbrite, we can provide them with a discount code. If they pay by check, Mary will need to know who they are as well.
5. There was discussion of inviting master gardeners from Colorado and Arizona. Are we also going to invite the master gardeners from our other bordering states? Perhaps at least from West Texas and Utah?
6. What time on Friday, August 31, 2018 will the conference start? We assume that attendees will be arriving at the hotel during the day and will need to plan for that.
7. Will conference registration start sometime in the late afternoon or evening of 8/21/18? At the gathering that night? Or on Saturday morning? We do think that we need some sort of registration for the gathering, if not for the entire conference Friday evening so that we know that the people attending are the ones who paid.
Thanks Sam
During the Registration Committee meeting today, some questions were raised that we believe you can help to clarify.
1. When will early registration & ticket sales begin? Once the website is up, probably about 9/15/17? Or at the 10/21/17 Board meeting?
2. The publicity committee was planning on sending out an email blast (Save the Date) once the website is up. This would be done via Eventbrite since that would allow people to join a conference mailing list. Having a mailing list of interested parties would help with future emailings, sending out news about the conference. Can the Publicity Committee do this if early registration does not start until 10/21/17?
3. The update states that tickets sold on Eventbrite will have the ticket & processing fees added to them. For example, the $150 ticket has an $8.49 fee. We would like to round the fee up to the next dollar. So, the $150 ticket would be $159. Is that acceptable?
4. We need a process for handling the discounted tickets, $75, for anyone working at the Conference who needs a price break. Mary suggested that we need a list of those individuals who will get this discount. For Eventbrite, we can provide them with a discount code. If they pay by check, Mary will need to know who they are as well.
5. There was discussion of inviting master gardeners from Colorado and Arizona. Are we also going to invite the master gardeners from our other bordering states? Perhaps at least from West Texas and Utah?
6. What time on Friday, August 31, 2018 will the conference start? We assume that attendees will be arriving at the hotel during the day and will need to plan for that.
7. Will conference registration start sometime in the late afternoon or evening of 8/21/18? At the gathering that night? Or on Saturday morning? We do think that we need some sort of registration for the gathering, if not for the entire conference Friday evening so that we know that the people attending are the ones who paid.
Thanks Sam
